Posted in: Administrative and Support Services in Oxford | Posted: |
A leading Education Organisation in Oxford with parking is looking for an experienced Executive Assistant for the Director with experience of board level support to provide high quality administrative and secretarial support to the Director and his varied responsibilities. You need to be discreet and maintain high standards of confidentiality be a tactful and adaptable person with a proactive attitude working in a supportive and close-knit team. Ability to react positively to any issues and attention to detail It is essential along with excellent English, Grammar and communication skills.
Main Responsibilities:
Full diary management, ensuring coordination of office, academic and personal commitments using Microsoft Outlook to assist with different time zones as well as a paper diary.
Ensuring the Director is briefed as required and has relevant papers for all meetings.
Organising the Director's travel including visas, liaising with contacts overseas and preparing a comprehensive travel itinerary.
Attending meetings as required and assisting with special events.
Working in conjunction with other members of staff in the Director's Office.
Dealing with the Director's correspondence (post and emails) and dealing with calls to the Director's Office.
The role involves undertaking general secretarial and administration duties which includes typing and drafting all correspondence, cutting and pasting articles, photocopying and binding reports, screening calls, filing, preparing teas and coffees for visitors along with arranging international travel (when possible) and liaising with international contacts so you need to be globally aware of different times and cultures.
The hours are 9.00am - 5.30pm Monday to Friday office based and this is not hybrid and the position also includes working some extra hours for odd evening events plus one Saturday per month, but these extra hours are paid at time and half or taken in Liu. The organisation offers a competitive salary of £33 - £38k, 27 days holidays, contributory pension scheme, parking and a free lunch