Trial Master File Study Owner

Are you a Trial Master File expert looking for your next role? Then, Cencora Pharmalex is your career opportunity!

Cencora PharmaLex is looking for an experienced Trial Master File Study Owner to work within our Professional Services team on a full-time, permanent basis. This is a fully remote role with working hours expected to match the requirements of the customer’s business day. Travel is not an expectation of the role, however occasional travel may be required depending on customer requirements, for example in the case of an inspection or to complete paper TMF activities. Candidates must be based in the UK for this opportunity.

About us:

Cencora Pharmalex is one of the leading service companies for the Pharmaceutical industry globally and is specialized in all aspects of drugs and medical devices approval, of the market development and any action of effective product maintenance. Customers place their trust in Cencora Pharmalex because of our proven mastery over the TMF-related questions and challenges they face every day.

About the role:

The Trial Master File Study Owner provides pivotal support and subject matter expertise (SME) at a study level, proactively ensuring our clients’ Trial Master Files (TMFs) are achieving an inspection ready state. They are an integral part of the study team, becoming a single point of contact to help maintain TMF health, consistency, and compliance across clinical trials within the organisation.

What are we offering our Trial Master File Study Owner?

The salary will be commensurate with the candidate’s experience
25 days holiday plus BH (increasing to 27 after qualifying service)
8% employer pension contribution (pro rata)
An opportunity to work within an organisation with a positive work/life balance environment 
Continuous development opportunities through knowledge and experience as well as training

Key responsibilities as our Trial Master File Study Owner:

Remain Familiar with relevant SOPs and processes to be able to support and signpost study team to relevant guidance, e.g., Good Documentation Practices
Support the setup of the study-specific TMF structure, liaising with the Study Team to establish requirements
Monitor study events and ad hoc changes, ensuring updates to the study-specific TMF structure are implemented
Monitor milestones and events to ensure TMF Completeness via eTMF functionality
Write/initiate creation of the study-specific TMF Management Plan in collaboration with Study Team
Support study team through closeout and archive preparations
Ensure ongoing adherence to TMF SOPs and specifications
Create study-specific TMF Index (or equivalent)
Perform and/or support Quality Review and perform spot-checks for quality oversight
Provide TMF Health status updates and review metric reports outputs on a recurring basis, with guidance on improving and maintaining
Help facilitate, track, and support periodic Study Team TMF Reviews
Perform a deep-dive of report outputs; identify and share trends and risk areas with Study Teams
Manage remediation and reconciliation projects
Support audits and inspections
Support implementation of CAPAs at study level
Identify and escalate risk and trends impacting Inspection Readiness
Facilitate TMF-focused communication and collaboration between Sponsor and CROs
Communicate to the Study Manager (or equivalent) on all aspects of the TMF
Build proactive relationships with study teams, providing continued SME support
Understand and utilise appropriate escalation pathways
Act as TMF SME, including related processes, to provide ongoing support to Study Team
Provide feedback to support development of internal and/or external TMF-related trainings
Conduct training for Study Team and/or colleagues, either 121 or in group setting

What we're looking for in our Trial Master File Study Owner:

5 years relevant industry experience in Clinical or TMF Operations oversight is essential.
Excellent knowledge of:

Good Documentation Practices (GDP)
Document recognition

Good knowledge of:

Referencing/Applying applicable resources

Working knowledge of:

Clinical trial lifecycle
TMF Reference Model (or equivalent)
eTMF systems
TMF Health & Metrics, including Quality Review process
Internal communication/escalation pathways

Familiar with:

TMF lifecycle
Other clinical/document management systems
TMF stakeholders
End to end tasks, including TMF set-up process and Management Plans
TMF training
Inspection Readiness
External communication/escalation pathways

To join our team as a Trial Master File Study Owner, please click ‘apply’ now.

Cencora Pharmalex is an equal opportunity employer and welcomes everyone to join our growing team. At Cencora Pharmalex we make sure that we comply equality, diversity and inclusion in all our offices and prohibit against any discrimination on basis of race, religion, colour, sex, age, marital status or disability status etc.

No agencies please