Administrator - Construction Buyer/Procurement

Administrator - Construction Buyer/Procurement

Employment Type: Permanent

Location: Company Office (Clapham, West Sussex) and Site Office (dependent on development at the time)

Hours: 8.30am-5pm Monday Friday. These are core hours with flexibility required at times

Part-time or Full-time roles available (please state your preference this can be discussed at interview)

Salary: £24,000- £32,000 pro rata dependent on experience

Pension: autoenrollment on contributory pension scheme (subject to scheme conditions).

Holiday:

• 20 working days per annum
• In addition, MJH is closed between Christmas and New Year
• Public and bank holiday entitlement pro rata

Job Description

MJH Executive Homes Ltd is a well-established & successful Property Development & Strategic Land Company building high-end family homes across Sussex. We are looking to appoint a skilled and experienced Construction Administrator with excellent attention to detail and a proven track record in contributing to the success of new housing projects. This will be a fun and rewarding role for the right person.

Key Skills:

• Project Coordination: performing take-offs from drawings
• Proficient in the preparation of Excel spreadsheets for build programmes, financial and procurement data, managing project schedules and associated documentation.
• Liaising and communicating with all involved parties such as Site Managers, Sales & Marketing Team, office staff and external agencies
• Identify and address issues promptly to minimise disruptions, resolve problems and keep projects on track.
• Procurement of materials and services to include negotiating price, payment and delivery terms, placing purchase orders and updating the Purchase Order Log.
• Manage logistics, site visits and deliveries to ensure the smooth running of the project.
• Compliance: working with NHBC and other applicable regulators to register new house plots, administer the signing off for planning conditions and address any aftersales. Liaise with the professional team to include architects, surveyors, contractors and clients to ensure all projects adhere to industry standards.
• Ensure health and safety legislation and requirements are met, including induction, procurement, monitoring and reporting
• Administrative Skills: managing and updating information and records, filing, reporting, handling correspondence including phone calls, emails & letters, printing using plotter and printer
• General administrative duties for Head Office & sites as required
• Proficient in Microsoft Office such as Word & Excel
• Helping to establish and maintain office procedures
• Account management experience to process supplier invoices and retention payments

Person Specification

The criteria listed in this Person Specification are essential to the job. These will be assessed through your CV, letter of application and interview. You should ensure that you demonstrate clearly and concisely how you meet each of the criteria. If you do not address these criteria fully, or if we do not consider that you meet them, you will not be shortlisted. Please give specific examples wherever possible.

• Knowledge and experience of construction environment and administration working in a UK based head office or site office
• Previous experience in buying or procurement to include negotiating price, payment and delivery terms, placing orders and updating the Purchase Order Log.
• Sound administrative skills
• Solid decision making and analytical skills based on sound principle and precedent
• Good interpersonal skills confident, personable, assertive, resilient and a good negotiator. Able to communicate in a pressured and busy environment. Ability to build professional working relationships with individuals and organisations.
• Keen & positive attitude, a team play who is willing to help out as needed.
• Good time-keeper, strong attention to detail and highly organised.
• Ability to work under pressure and on own initiative and to implement workload to meet required timescales
• Flexibility required regarding working hours during busy periods.
• Travel required across East and West Sussex. The successful applicant will need their own transport as our offices are in a rural location and you will be required to visit various sites.
• Office and site based - remote working is not feasible for this role