Secretary/Administrator (in law)

Firstly, let us share with you that our client is a wonderful law firm based in Grimsby with other local offices.
They are a modern and forward thinking professional law firm where their people are at the heart of their business. They are hugely supportive and offer a wonderful modern work environment and a team spirited environment to be part of.
We are supporting them in finding a wonderful recruit to support them in a legal capacity within the area of commercial and residential property.
To apply for this role you will bring either legal secretarial/administration experience or strong secretarial/admin skills from another industry sector, and receive all necessary support/training to give you the tools to undertake the role.
You will be a competent user of all the MsOffice suite, may have undertaken audio transcription, have a great attention to detail and be able to work in a fast paced environment with a friendly and professional manner to work with colleagues and the team alike.
The salary banding is reflected above in terms of salary awarded on joining.
Below we have detailed some of the duties that you will be undertaking:
• To provide administrative support to the lawyers within the property department to enable them to operate at optimum efficiency.
• The accurate and timely transcription of correspondence via audio dictation system.
• Dealing with routine post, drafting straightforward replies under supervision of fee earner.
• Administer filing relating to conveyancing matters including, daily filing, opening, closing, storage and retrieval of client files in accordance with departmental procedures.
• To prepare mail and enclosures for dispatch in line with agreed timescales as set by the departmental head.
• To attend to clients and/or third parties and deal with enquiries in person or on the telephone, providing support in a professional and friendly way, ensuring that the Firm’s client care standards are upheld.
• To carry out property searches, online form submissions and preparing contracts and other draft documents.
• To utilise the Firm’s practice management system efficiently and effectively in accordance with departmental processes and procedures.
• To update online portals with the most up to date and accurate information on case progression.
• To maintain a proper diary system.
• Under supervision, to carry out basic duties assisting the lawyer, such as taking detailed client instructions, drafting basic business letters that do not contain legal advice and managing files requiring little or no technical fee earner input, including SDLT forms, Land Registry applications and requisitions.
• Dealing with post completion matters including lodging land registry applications and dealing with the welsh revenue and Inland revenue
• To undertake mandatory training or training identified as necessary to update skills or improve performance.
• Have appropriate skills or ability to acquire and develop skills in order to utilise case management system effectively.
• To have (gain) an understanding of relevant legislation and identify cases requiring special attention and taking the appropriate action.
• To identify and initiate any cross-selling opportunities.
• To ensure client satisfaction remains a high priority at all times and ensuring appropriate client relationship management.
• To input, maintain and update information on the case management system and paper files.
• To ensure that supervision is sought prior to contacting third parties outside the Firm or undertaking any work outside of the scope of the role.
• To ensure protocols are adhered to in order to protect the confidentiality of both the firm’s and clients’ documentation and information
The above allows you incredible insight to the day today duties within the role and training and support will be provided where necessary. After the probationary period, there may be a possibility for hybrid working too. Hours are 9am-5pm, Monday to Friday with an hour for lunch.
Why not call us for an informal chat to hear more about this wonderful role? Pick up the phone and call Monica or Darryl, we are here to support you