Postado em: Arquitectos em West Midlands | Última actualização: |
At Ignite Recruitment Services we strongly believe in “being of service” to our clients. We make it a point to ensure that the experience candidates and clients have with us is only a positive one.
Our client is now looking for an Office Administrator with construction background.
Position Title: Office Administrator
Department: Administration
Reports To: Office Manager/Operations Manager
Location: Wembley
Job Summary: The Office Administrator will play a key role in ensuring the smooth operation of the office at a construction company. This individual will handle a wide range of administrative and clerical tasks, support the project management team, and serve as a point of contact for both internal and external stakeholders. The ideal candidate is organized, efficient, and capable of managing multiple priorities simultaneously.
Key Responsibilities:
1.
Administrative Support:
* Manage daily office operations and maintenance of the office.
* Coordinate and schedule meetings, appointments, and travel arrangements for staff.
* Handle incoming calls, emails, and other communications.
* Prepare and distribute correspondence, memos, and forms.
* Maintain an organized filing system for company documents.
2.
Project Support:
* Assist project managers with the preparation and distribution of project documents.
* Track and manage project schedules and deadlines.
* Coordinate with subcontractors, suppliers, and vendors.
* Maintain project-related documentation and ensure all records are up-to-date.
3.
Compliance and Safety:
4.
Ensure compliance with company policies and procedures.
* Assist with maintaining health and safety standards in the office.
* Coordinate with the safety manager to ensure all employees adhere to safety protocols.
Qualifications:
* Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration or related field preferred.
* Experience: Minimum of 3 years of administrative experience, preferably in the construction industry.
* Skills:
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
* Strong organizational and multitasking skills.
* Excellent verbal and written communication skills.
* Ability to work independently and as part of a team.
* Attributes:
* Detail-oriented and able to prioritize tasks efficiently.
* Adaptable and able to handle a fast-paced work environment.
* Reliable and professional with a strong work ethic.
Working Conditions:
* Office environment.
* Full-time position with standard office hours; may require occasional overtime.
Compensation:
* Salary commensurate with experience