Purchasing Specialist

Job Description
Essential Job Functions
Inventory Control: tracks and monitors all products and services ordered, in transit, and received. Maintains inventory levels to ensure the optimal level of stock is on hand. Monitors quality merchandise control. Coordinates details for vendor deliveries. Schedules and coordinates monthly retail center inventories.  
Creates well-documented purchase orders as purchase requisitions are approved by the procurement department, ensuring smooth supplier communication and minimizing delays.
Thoroughly evaluates invoices to validate accuracy and adherence to agreed-upon terms, preventing financial discrepancies or inventory errors.
Maintains records, databases, and pricing lists, ensuring processing accuracy and efficiency. Conducts regular audits of pricing data, purchasing information, and other procurement-related documents. Execute financial processes (Invoices, coding, approvals, and interface with Accounts Payable).
Leverage internal purchasing systems to input and coordinate details for campus events.
Provide administrative support for the Procurement Manager, including managing calendars, team expense reports, and crafting needed email communication.
Manage and update inventory software, serve as a system and process subject matter expert (SME), and train staff on purchasing processes/procedures as needed.
Maintain a high level of professionalism and confidentiality when handling purchasing transactions and other sensitive information.