Merchandising Admin Assistant

Merchandising Admin Assistant - Head Office
Department: Merchandising
Location: London Bridge

Role Summary: Primary purpose of the Merchandising Admin Assistant is to manage the administration around the product critical path, from initial buy to warehouse. This entails the set up and maintenance of all reporting and intake documents, forecasting at line/size level, ad hoc analysis as required and supporting the Line Manager in all aspects of their role.

This is a very data heavy role you need extremelyy strong Excel skills.

Key Responsibilities:

Ensuring timely and accurate size breakdown and both placement and loading of purchase orders in line with internal and external critical paths
Carry out seasonal sizing analysis, amending size curves going forward and making proposals for amendments to size ranges offered - sizing all order drops in line with critical path
Ensure timely receipt of purchase orders within the agreed intake window
Monitoring and maintaining accurate and up to date delivery schedules, communicating and escalating issues as required
Acting as key point of contact for suppliers in all aspects of deliveries
Reconciling invoices by exception from finance
Ensure all product data is set up and accurately maintained on all company systems
The creation and maintenance of departmental reporting including Availability, Back Orders and Launch trackers
Ensure correct product codes and prices are displayed in mail order publications and online
Maintain pricing file to ensure accuracy for all markets
Building effective working relationship with Buying counterpart
Optimise communication links to Internal Customers, in particular Branch Merchandising, Warehouse, Retail, Marketing, Online teams
Experience Required:

University graduate in merchandising, buying or business related
Highly numerate with strong attention to detail
Retail experience valuable but not essential
Strong interpersonal skills - ability to work cross functionally and to build strong relationships with all functions
Strong communication skills
A proactive, can do approach
Takes initiative
Ability to plan and prioritise in order to manage a number of tasks concurrently
Technical Skills:

Strong numerical, analytical and interpretive skills
Proficient Excel skills
Understanding of the general process of the buying cycle and stock management in a retail business - beneficial
Commercial awareness of market and competitors.

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