Accounts Payable Clerk

Job Description:As an Accounts Payable Clerk, you will play a crucial role in ensuring the timely and accurate processing of invoices and payments. You will collaborate closely with the finance team to maintain financial records and support the company's overall financial operations.
Key Responsibilities:
Invoice Processing:
Receive and review invoices for accuracy, completeness, and approval.
Code invoices with appropriate general ledger account codes.
Enter invoices into the accounting system accurately and promptly.
Payment Processing:
Prepare and process weekly, bi-weekly, or monthly payments, including checks, ACH payments, and wire transfers.
Verify payment documentation and obtain necessary approvals.
Reconcile payments with vendor statements and resolve any discrepancies.
Vendor Management:
Communicate with vendors regarding invoice inquiries, discrepancies, and payment status.
Maintain vendor accounts, including updating vendor information and resolving vendor issues in a timely manner.
Assist in vendor relationship management to ensure timely delivery of goods and services.
Recordkeeping and Reporting:
Maintain accurate and organized accounts payable records, including invoices, payments, and vendor correspondence.
Assist in month-end and year-end closing procedures, including account reconciliations and financial reporting.
Generate accounts payable reports and assist with analysis as needed.
Compliance and Internal Controls:
Ensure compliance with company policies and procedures, as well as relevant regulatory requirements.
Assist in implementing and maintaining internal controls related to accounts payable processes.
Participate in audits and provide necessary documentation and support.
Qualifications:
High school diploma or equivalent; associate degree or coursework in accounting or related field preferred.
Proven experience as an accounts payable clerk or similar role.
Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
Strong attention to detail and accuracy in data entry and recordkeeping.
Excellent organizational and time management skills.
Effective communication and interpersonal abilities.
Ability to work independently and collaboratively in a fast-paced environment.