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About the role
Balfour Beatty are looking for an Administrator to join our Power team based at Cefn Fforest, Blackwood.
What you'll be doing
As an Administrator you'll:
In conjunction with the relevant Project Manager and Site Staff – keep a up to date plant sheet recording all on-hire and off-hires. Updating the Plant sheet on a weekly basis and pass to Team Coordinator for input onto Oracle R12 - remove
In conjunction with the relevant Project Manager maintain Risk Registers in line with contract requirements - remove
Ordering plant and material from internal and external supplies – arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month. Check all new subcontractors have full licenses and enter onto database
Control of all Incoming and Outgoing Correspondence, Project Files , Standards Library, Design Log, Minutes of Meetings and other project related documentation.
Issue and maintain Site Start up Packs for Contracts
Take meeting minutes as required by the Project Manager
Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report. Use of the Masternaut system would be advantageous.
Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required
General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.
Maintaining absence/sickness/holiday trackers for weekly paid operatives
Cover reception when required – screen telephone calls, deal with messages and enquiries
Cover plan of the day when required
Book conference rooms – internally and externally for team meetings
Any other admin task that maybe required by their line manager / project manager
Input invoices accurately and in a timely manner onto the WIMS system for payment
Who we're looking for
You'll have/be:
The following qualities/experience are Essential:
Must have previous experience of working for a reactive business
Good organisational skills
Highly organised
Self-starter capable of meeting tight deadlines
Good communication skills – verbal and written
Good forward thinker and planner
The following qualities/experience are desirable:
Articulate and persuasive
Adaptable and able to respond to change.
Actively involved
Ability to perform consistently under pressure
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.
From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit
We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit:
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at