Administrative Services Assistant

Job Title: Office Admin/Administrative Services Assistant
Location: Nashville, TN 37214 (Hybrid - 7:30 AM to 4:30 PM (Mon - Fri))
Duration: 10+ Months Contract (With a possible extension)
Job Description:
* Greet trainees as they enter the building, determine their needs, answer questions, and grant access to training area.
* Answer, screen, and direct inbound calls, Assist with making copies, preparing workbooks, and other materials for handout.
* Provide coverage for Training Officer when they are out of the office.
* Assist Training Officer in preparing classroom each day by ensuring a neat and orderly environment, ensuring office supplies are stocked, and reporting maintenance issues.
* Assist with managing agency schedules and updating them using Microsoft Excel.
* Perform data entry into Learning Management System (class attendance, roster creation, etc.).
* Assist with training logistics and planning (example: scheduling classes and meetings, ensuring room availability, assisting with travel arrangements, managing inventory and ordering supplies),
* Preparing grant contracts (mail merging templates off Excel worksheet)
* Reconciling invoices for reimbursement Required Skills:
* Associates Degree or Bachelors Degree preferred in any field of study.
* Candidates with at least seven years of experience providing administrative assistance, secretarial, office management, assistant management, or similar role will be considered.
* Grant management experience is helpful, but we will train the right candidate.
* Customer Service Skills
* Communication Skills
* Organizational Skills