Senior Administrative Assistant

Empresa: Veolia
Tipo de empleo: A tiempo completo

Job Description
Summary
The Development, Strategy, and Innovation department (DS&I) at Veolia North America drives the growth of the business and comprises over 120 commercial staff (sales, business development, marketing etc.) embedded in 5 business units plus around 20 central staff at the North American HQ. The department is led by the Chief Growth Officer.
The senior administrative assistant and project coordinator supports the DS&I team as a project and event coordinator and provides advanced level administrative and clerical support to the Chief Growth Officer and the DS&I leadership team.
Primary Duties / Responsibilities 
Creates and manages work plans for strategic and business development projects with teams that often include several senior executives and external stakeholders (e.g., consultants, customers, suppliers).
Manages project governance by scheduling and supporting Steering Committee meetings including distribution of meeting materials, note-taking, and creation of meeting minutes.
Works with teams to organize internal and external workshops and customer events including coordination with participants, venues, service providers during planning phase and on site.
Collects, compiles and reviews information for inclusion in reports and presentation materials.
Creates, runs and distributes standard and customized periodic reports; prepares basic review /analysis of reports and provides summary and/or deviations to facilitate executive review.
Enters and analyses data from various sources to maintain and update various databases and spreadsheets; ensures data integrity by verifying input and calculations.
Works with team to develop standard templates for departmental activities, reports and presentations to maximize efficiency and reduce turnaround time.
Maintains archive of critical and highly confidential files (e.g., NDAs, decision memos) and knowledge sharing platform for easy access and retrieval; manages department shared drives. 
Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications.  
Manages executive calendars and travel schedules.
Creates weekly agenda for Chief Growth Officer with briefing memos for critical meetings including participant bios and background research.
Manages purchase orders and invoice payment for the central DS&I team.
Consolidates monthly expense reports for Chief Growth Officer.
Works closely with the Executive Assistant to the CEO and Executive Committee PMO to help deliver corporate initiatives across business groups.