Posted in: Administrative and Support Services in Ipswich | Posted: |
Time Appointments are proud to be recruiting on behalf of a leading local business who are currently seeking to appoint a Facilities Support Coordinator to their successful team in Ipswich.
Reporting to the Facilities Manager working pro-actively with a hands-on approach you will provide FM/Reception support including support required to meet operational specialised equipment permit regulations. The ideal candidate will possess proven IT skills and would have worked within a similar administration role, responsible for the planning and co-ordination of various procedures and administration tasks all set within a fast-paced process driven environment.
The ideal candidate will be an experienced administrator with the ability to deal with heavy workloads & the role would suit a team player with a pro-active, hands-on, and flexible attitude.
Outline Of Duties & Responsibilities:
* Maintain up-to-date, maintenance records & electronic files and ensure compliance requirements are met regarding the servicing & repairs at the company premises
* Provide regular reception/switchboard cover (Lunches, Absences, and holidays) including other reception duties.
* Assist with the management of the programme of planned & unplanned works
* Take responsibility for contractors working on premises
* Liaise with the cleaning company managers & act on any feedback from cleaners or staff
* Work with the Warehouse & Logistic Managers over pre & unplanned works
* Arrange courier bookings and deal with booking amendments
* Administration support including control of project information & relevant forms
* Support with setting up of training for new Radiation Protection Supervisors
* Approximately 30-40% of week working alongside the Health and Safety Coordinator
* Deal with enquires via telephone and email
* Preparation & support with all FM Audits
* Communicate / liaise with internal and external staff
* Ordering and distribution of office consumables
* Organise Documentation (electronically)
* Provide support and assistance as and when required
Key Skills & Experience:
* Excellent attention to detail, accuracy & the ability to prioritise and control workload
* Excellent communication skills via written & verbal mediums, including confident telephone manner
* Organisational and administrative capabilities
* Team Player with both a pro-active & supportive approach
* Experience of Microsoft and database packages
* Ability to work to deadlines
* Able to work under pressure and in a pressurised environment
* Proactive problem-solving ability
This job description is non-exhaustive and subject to change as the Company deems necessary.
This award-winning client really cares about their employees, they truly invest in them and believe that their staff are at the core of their success, their benefits package is completely unrivalled within the area it includes but is not limited to; a bonus scheme, Christmas shutdown, 25 days holiday and much more