Posted in: Other in Malta | Posted: |
Oversee and ensure that the office administrative functions of the organizational unit to which assigned are effectively carried out.
Maintain files, file room, and records organized and available as necessary
Act as Travel Secretary, when required
Answer phone, take/distribute messages, and share messages appropriately
Manage databases as assigned
Draft and prepare letters, labels, envelopes, documents, reports, etc.
Receive, review, screen, print and handle email communications from / to the supervisor, as required
Collate and disburse minutes of meetings, when required.
Assist personnel when needed at request of employee’s assigned supervisor
File, copy, and/or deliver or mail documents
Order office supplies to ensure proper inventory
Assist with purchase requisitions, claim vouchers, ordering, and bids Ensure that all work is carried out in a safe and efficient manner Maintain a positive attitude with team/unit
Maintain good public relations
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