AP Specialist

Job Description
We are in search of an Accounts Payable Specialist to review, verify, and prepare payments for properly authorized owed accounts promptly. Complete general AP accounting functions such as reporting, filing, and general ledger maintenance. 
Review Kendell purchases and prepare vendor invoices for payment while managing associated paperwork and filing:  
Match purchase orders with invoices and receiving documents, verifying pricing, quantities, and terms; research and resolve discrepancies with vendors and/or purchasing department 
File and organize all vendor paperwork and applicable purchasing paperwork, including invoices, packing slips, and purchase orders 
Complete coding and GL assignment for all invoices and enter approved vendor invoices in data entry system 
Select invoices for payment and schedule payments according to due dates and discount dates 
Prepare check run and credit card payments for approval by Controller; mail out all checks printed by Controller and process approved credit card payments 
File all check reports and credit card payments 
Maintain SharePoint Accounting/PO’s needed list to communicate with Purchasing department 
Ensure account information is current and contains all necessary records/forms, including W-9, payment terms, etc.  
Segregate accounts and vendors by payment options or preference: credit card or check 
Communicate with vendors by phone or email to resolve any discrepancies or issues, receive/ answer vendor AP related inquiries 
Organize and match returns and short ship paperwork, work closely with Purchasing department on RGA log   
Review vendor statements and identify outstanding issues requiring attention 
Process direct ship orders and provide packing slip to AR  
Prepare predetermined monthly and annual reports for Controller/CFO 
Provide information and data for monthly key performance indicators as requested  
Assist with month end and yearend closing (prepare 1099’s at yearend, file previous year’s AP related paperwork)  
Assist with general ledger maintenance 
Distribute tax exemption certificates to appropriate vendors  
Maintain AP spreadsheet and other accounts payable files 
Review and maintain receiving accrual report